Getting a Police Record Check
At the YMCA of Greater Toronto, we are serious about our responsibility to protect the children and other vulnerable people we serve. As part of this responsibility, we ask all of our staff and volunteers to provide us with a current Police Record Check. Our screening process is consistent with the Ontario Human Rights Code and legislation. Positive Police Record Check results are reviewed on a case by case basis. Volunteers will receive instructions on obtaining the appropriate police record check when they are accepted into a volunteer role.
New Employees and Volunteers
As a new YMCA of Greater Toronto employee or volunteer, you are required to obtain a Vulnerable Police Record Check (Vul-PRC) at your cost, before your first day of work. This is an expectation of all YMCA employees as part of our commitment to help protect children and vulnerable people.
Please note:
- Individuals 18 years and younger do not need to provide a Vul-PRC.
- Returning employees should speak with their supervisor to determine if you need to get a new Vul-PRC.
How To Obtain a PRC
Many regional police services have made it easier for applicants to apply for their Vul-PRC online. It's available to anyone living in Canada including newcomers. If you're requested to provide proof of ID, you can upload a photo of your passport or drivers permit.
A Vul-PRC should be completed in the region in which you reside and must be completed with your regional police service.
Here are some links to help you get your Vul-PRC, based on where you live.
Local Police Department | Online Vul-PRC Link |
|---|---|
Durham Region | Durham Regional Police Online PRC |
Halton Region | Halton Region Police Record Checks |
Mississauga and Brampton | Peel Regional Police Service Police Record Check |
| Toronto - Your Postal Code Begins with "M" | Toronto Police Service Police Record Checks Note: Please have your direct supervisor provide you with the agency code. |
York Region | York Regional Police Vulnerable Sector Check |
Hamilton | Hamilton Police Service Police Background Check |
Regions Policed by OPP (i.e., Caledon, Dufferin County, Alliston) | OPP Record Check Application |
How To Submit Your PRC To Your Supervisor
Digital PRC: If you receive your Vul-PRC by email, download the Vul-PRC and save it to your computer the first time you open the link. Digital Vul-PRC's have their own internal authentication. Please email the original to your new supervisor as soon as you receive it with any related passcodes or passwords so they can access the original.
Hardcopy PRC: If you receive a hardcopy of your Vul-PRC by regular mail service: Please take a clear photograph or scan the hardcopy and email it to your supervisor as soon as possible. On your first day of work, you will need to bring your original hardcopy with you and show your supervisor. Your supervisor will certify the hardcopy Vul-PRC as a true copy then scan and send a copy to Human Resources.